office administrative assistant
About the company
Job Overview A hands-on office support role with a smaller, family-oriented manufacturing company.
Robertson Mfg. Ltd. is looking for an organized, dependable, and personable Administrative Assistant to join our team in Kamloops. We are a smaller, family-oriented company, not a large corporation. That means each team member matters, communication is direct, and people often get to know both the work and the coworkers they support. We value practical teamwork, dependable follow-through, and a willingness to help keep the office running smoothly.
What's Important to Us At Robertson Mfg. Ltd., we value Safety, Quality, Service, Fun, and Communication. We are looking for someone who demonstrates those values through respectful service, accurate work, confidentiality, good communication, and dependable follow-through. Because we are a smaller company, being approachable, adaptable, and willing to contribute positively to the team is especially important.
Your tasks
This is a hands-on office support position for someone who enjoys staying organized, helping people, communicating professionally, and making sure day-to-day details are taken care of. Working in an active manufacturing environment, you will be an important point of contact for employees, customers, suppliers, contractors, and visitors.
What You'll Do ? Answer and direct incoming phone calls and emails.
? Greet visitors, customers, suppliers, contractors, and delivery personnel.
? Prepare, format, proofread, scan, copy, and distribute routine documents.
? Complete accurate data entry and maintain spreadsheets, trackers, contact lists, and office records.
? Maintain organized electronic and paper filing systems using established naming and filing practices.
? Monitor assigned shared email inboxes and direct requests to the appropriate person.
? Assist with calendars, appointments, meeting arrangements, mail, and general office administration.
? Maintain office forms, labels, directories, and shared administrative resources.
? Monitor office and reception supplies and prepare replenishment requests.
? Assist with meeting, visitor, training, and company-event setup when needed.
Use Microsoft 365 applications, including Outlook, Word, Excel, Teams, OneDrive, SharePoint, and Planner.
? Handle company, customer, supplier, financial, and personnel information with confidentiality and discretion.
Requirements
What We're Looking For ? Previous administrative, reception, customer-service, or general office-support experience.
? Professional and comfortable communication by phone, email, and in person.
? Strong organization, prioritization, follow-through, and attention to detail.
? Proficiency with Microsoft Word, Excel, and Outlook, with the ability to learn additional systems.
? Accurate keyboarding and data-entry skills.
? The ability to manage several tasks, work independently on assigned duties, and ask for direction when needed.
? Sound judgment and discretion when handling confidential information.
? Dependable attendance, a cooperative approach, and comfort working in a busy environment.
Preferred Assets ? 5 or more years of related office-support experience.
? Experience in a manufacturing, industrial, construction, trades, or service environment.
Experience with Microsoft 365 shared inboxes, Teams, OneDrive, SharePoint, or Planner.
? Experience with electronic filing, document management, and business correspondence.
How to apply
How to Apply Please submit your resume and a brief introduction outlining your admin
Other
About the Work Environment This is an in-office position at our Kamloops facility. The role is primarily based at a reception or office workstation within an active manufacturing environment. The day may include phone calls, emails, visitors, deliveries, employee questions, changing priorities, and the normal interruptions that come with a busy workplace. You will regularly use a computer, telephone, printer, scanner, and other office equipment.