Office Coordinator - 12 month contract

A well-established financial services firm is seeking an experienced Office Coordinator to join its operations team on a 12-month fixed-term contract covering maternity leave. This is a varied and hands-on role supporting the day-to-day running of a professional office environment. The successful candidate will be responsible for ensuring smooth office operations, supporting employees and visitors, coordinating facilities & suppliers.

About the Role A well-established investment and financial services firm is seeking an experienced Office Coordinator to join its operations team on a 12-month fixed-term contract covering maternity leave. This is a varied and hands-on role supporting the day-to-day running of a professional office environment. The successful candidate will be responsible for ensuring smooth office operations, supporting employees and visitors, coordinating facilities and suppliers, and assisting with a range of administrative activities. This opportunity would suit an organised, proactive professional who enjoys working in a fast-paced financial services environment and takes pride in delivering an exceptional workplace experience. Key Responsibilities Manage the day-to-day operations of the office, ensuring a professional and efficient working environment. Coordinate onboarding and offboarding processes for employees and contractors. Arrange desk allocations, access passes, equipment setup, and induction activities. Act as the main point of contact for office facilities, maintenance providers, landlords, and external suppliers. Oversee office supplies, stationery, kitchen provisions, and general workplace requirements. Coordinate travel bookings, meeting arrangements, and expense processing where required. Support the organisation of internal events, team activities, and company-wide initiatives. Welcome visitors and ensure meeting rooms are prepared and running smoothly. Process invoices, maintain supplier records, and support budget administration activities. Assist with health & safety, workplace policies, and general office compliance requirements. Provide ad hoc administrative support to senior stakeholders and wider business teams as required. Handle employee requests and contribute to a positive workplace culture. Requirements 3-5 years' experience in an Office Coordinator or Office Management role within financial services. Strong understanding of office administration and workplace operations. Excellent organisational skills with the ability to manage multiple priorities simultaneously. Professional communication and stakeholder management skills. Experience liaising with suppliers, facilities providers, and external vendors. Proactive approach with the ability to work independently and use initiative. Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint. Experience supporting a professional or corporate services environment. Desirable Experience coordinating company events and employee engagement initiatives. Exposure to onboarding, facilities management, and supplier management processes. Previous experience working in an investment management, asset management, private equity, hedge fund, or broader financial services environment. Package 12-month fixed-term contract (maternity cover) Collaborative and professional working environment Opportunity to join a respected financial services organisation

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