Office Administrator / Receptionist

Robert Half is currently looking for an Office Administrator / Receptionist (m/f/x) for a company active in the entertainment and event industry.

Our client is an international player specialized in professional lighting solutions for events, concerts, festivals, theaters, and other entertainment applications. From their location in the Deinze region, they support European activities in terms of distribution, product support, and office operations.

This is a replacement hire within a dynamic and professional environment where initiative and responsibility are highly valued.

The position

As an Office Administrator / Receptionist, you are responsible for the smooth running of daily office operations.

You are a central link within the organization and ensure that everything in the office runs smoothly and efficiently. In addition to welcoming visitors and providing general administrative support, you are someone who actively thinks along, detects needs, and takes initiative to solve or improve matters.

Your package of tasks includes, among others:

• providing the reception and acting as a point of contact for visitors and colleagues;
• following up on general office organization and the daily running of the office;
• placing and following up on orders;
• monitoring cleanliness and order within the working environment;
• identifying problems or needs and responding to them proactively;
• performing allround administrative tasks;
• supporting reporting and back-office related tasks;
• providing broader administrative support where necessary.

This position requires someone who does not wait around, but spontaneously sees work, takes initiative, and can set priorities independently.

Your profile

We are looking for a candidate with initial relevant experience who recognizes themselves in a hands-on and supportive role within a professional office environment.

You recognize yourself in the following profile:

• you preferably have 2 to 5 years of relevant experience in a similar position;
• candidates with strong initial work experience are also eligible;
• a diploma is a plus, but not an absolute must;
• you speak French at a good level;
• you have a good knowledge of English;
• knowledge of Dutch is an advantage;
• you can work fluently with Microsoft Office;
• knowledge of Pepl is a plus;
• you are mature, responsible, and independent;
• you work hands-on and are highly proactive;
• you have a great sense of responsibility;
• you dare to take initiative and think practically.

There is little room within this position for a long-term training program, so we are looking for someone who is quickly deployable and can easily find their way within the organization.