Administrative Purchasing Assistant

For a fast-growing technological company, we are looking for an Administrative Purchasing Assistant (m/f/x).

You will join an experienced purchasing team and ensure that orders, deliveries, and administrative follow-ups run smoothly.

Are you accurate, communicative, and do you enjoy following up on various matters simultaneously? Then this might be your next challenge!

Your role

As an Administrative Purchasing Assistant, you form an important link between the purchasing department, suppliers, and internal administration.

Your package of tasks includes:

• You meticulously follow up on orders and delivery times.
• You process order confirmations and other purchasing documents in the internal ERP system.
• You investigate and handle discrepancies between invoices and orders and, together with the involved colleagues, look for a solution.
• You maintain contact with suppliers regarding returns and follow up the entire process until the correct credit note is received.
• You are the first point of contact for suppliers for the daily follow-up of orders and administrative questions.
• You support the purchasing department with various administrative tasks when colleagues are absent.
• You work closely with purchasing, administration, and accounting to ensure that everything is followed up correctly and timely.

You will start with thorough training and guidance. Once you are well-trained, you will be given the necessary independence to take on your own responsibilities.

Your profile

We are primarily looking for someone who works accurately and organized and enjoys collaborating with various internal and external contacts.

Additionally:

• You preferably have a bachelor's degree in a relevant field or equivalent experience.
• You are interested in a technical environment. Technical knowledge is a plus, but certainly not a must.
• You speak and write English fluently. Knowledge of French is a plus.
• You are communicatively strong and remain calm when various matters come at you simultaneously.
• You can set priorities well and organize your own planning independently.
• You enjoy working with colleagues, but also take on responsibility independently after your training.
• You attach importance to accuracy and correct follow-up.