Executive Secretary

Overseeing the company's daily operations, ensuring business activities proceed according to approved plans, monitoring the execution of daily tasks with partners and employees, and reporting any observations or obstacles to management.

Managing multiple or complex calendars for meetings, travel and personal commitments.

Sitting in on meetings to take minutes

Organizing administrative tasks, preparing periodic progress reports, and tracking performance indicators.

Help Preparing financial statements, invoices, letters and statements

Ability to prioritize assignments and meet established guidelines

Ability to respond quickly, as well as interact effectively and courteously, with employees at all levels, either on the phone or in person

Managing outgoing and incoming official correspondence, monitoring emails and letters, and ensuring they are answered or referred to the appropriate entity.

Storing and organizing paper and electronic files and documents, ensuring they are updated and easily accessible while maintaining their confidentiality.

Monitoring the implementation of administrative decisions and directives, ensuring their completion within specified timeframes, and preparing status reports on implementation

Coordinating with various departments to facilitate workflow and achieve integration across sections.

Commitment to maintaining the confidentiality of information and documents and not disclosing them except in accordance with approved authorizations.

Perform any other tasks related to the nature of the job as assigned by management, in the best interest of the work

Bachelor's degree in any relevant.

3 Years Of Experience same position

Very Good Appearance

Good knowledge of Google Workspace and Microsoft Office.

Excellent organization and task management skills

Strong and persistent follow-up skills with the ability to communicate professionally with different levels of employees

Excellent English reading and writing skills, especially for understanding and accurately transcribing technical terms, programming terminology, and business-related expressions

Time Management Guru: Exceptional Time Management abilities, with the capacity to prioritize and manage multiple tasks under pressure.