office coordinator

*Job Overview*

We are seeking a dynamic and highly organized Office Coordinator to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, fostering a productive environment, and supporting our team members. As an Office Coordinator, you will be the central hub for administrative excellence, communication, and vendor management. Your proactive approach and exceptional organizational skills will help create a welcoming and efficient workplace where everyone can thrive. This paid position offers an exciting opportunity to develop your skills across multiple administrative domains while making a meaningful impact on our organization?s success.

*Duties*

• Oversee front desk operations, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Coordinate scheduling, meetings, and appointments to optimize team productivity and office flow
• Manage human resources tasks including onboarding, training & development, and maintaining employee records
• Handle bookkeeping and payroll processes using QuickBooks to ensure accurate financial transactions and record-keeping
• Supervise clerical staff and support team management efforts by assigning tasks, providing training, and monitoring performance
• Maintain organized filing systems?both physical and digital?and ensure compliance with document retention policies
• Manage vendor relationships, including procurement of office supplies, equipment maintenance, and service contracts
• Assist with budgeting activities by tracking expenses and preparing reports for management review
• Support office-wide communication efforts by drafting memos, newsletters, or announcements as needed

*Experience*

• Proven supervising experience in an office or administrative setting with demonstrated leadership skills
• Hands-on experience with QuickBooks or similar accounting software for bookkeeping and payroll processing
• Strong front desk management skills combined with excellent phone etiquette and communication skills
• Background in human resources functions such as onboarding, training & development, and employee record management
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
• Experience managing vendor relationships and handling procurement processes
• Knowledge of office procedures including filing systems, multi-line phone systems, and basic budgeting practices
• Previous office or clerical experience that highlights attention to detail and proactive problem-solving abilities

Join us to be part of a vibrant team dedicated to creating an organized, welcoming environment where everyone can succeed! This role offers the chance to grow your administrative expertise while supporting a collaborative workplace culture built on energy, efficiency, and excellence.

Pay: $19.44-$33.42 per hour

Work Location: In person