Inventory Specialist / Accounts Receivable

The Branch Inventory Specialist is responsible for managing branch-level inventory accuracy, purchasing activities, and accounts receivable (AP) support while continuing to assist with inside sales as needed. This role works closely with the Branch Manager, Warehouse Manager, Inside Sales team, and Corporate Purchasing to maintain optimal inventory levels, improve inventory turns, and ensure accurate and timely financial records.

Benefits: Stable Schedule: Full-time, Monday-Friday with consistent hours based on branch operations—no unpredictable shifts or weekend work!

Generous PTO: 20 PAID DAYS OFF (includes PTO, holidays, and family-focused company closure between Christmas & New Year’s!).

Competitive Pay & Bonuses: Strong hourly rate + OT potential during peak season, plus eligibility for discretionary holiday and performance bonuses.

Top-Tier Benefits:

Comprehensive Benefits: Medical, dental, and vision insurance with significant employer contributions to help keep costs affordable.401K with industry-leading company match.

Additional voluntary benefits, including disability coverage and accident insurance.

Career Growth: We invest in your success—whether through training, promotions, or new opportunities.

Family-Owned & Operated: We treat our team like family and foster a supportive, team-driven environment.

Key Working Relationships: Branch Manager

Warehouse Manager

Inside Sales Team

Corporate Purchasing Team

Accounts Payable (AP)

Core Competencies Required: Strong attention to detail

Ability to work confidently across multiple systems (Agility, OnBase, etc.)

Clear understanding of document flow and AP reconciliation processes

Strong communication and organizational skills

Ability to prioritize tasks in a fast-paced branch environment

Primary Responsibilities: The duties listed below represent primary responsibilities but are not limited to these tasks:

Inventory Management

Perform weekly cycle counts to ensure inventory accuracy

Conduct monthly dead stock and inventory turns reviews

Identify excess, obsolete, or non-stock items for transfer or disposal in coordination with the Branch Manager

Participate in and support the annual physical inventory process

Purchasing & Stock Replenishment

Execute inventory purchasing and Suggested Purchase Orders (SPOs)

Work with the Branch Manager and Purchasing to identify inventory gaps

Source materials through vendors or other RBS branch locations as needed

Conduct SPO reviews multiple times per week using Agility and Hotlist reports to:

Prevent inventory shortages

Ensure timely material sourcing

Monitor large shared SPOs to ensure correct allocation and timely delivery or pickup

Receive & Transfers

Maintain accurate and timely receiving of all purchase orders

Ensure all POs are properly and completely received in the system

Scan and upload receiving documents daily to keep records current

Investigate and resolve receiving discrepancies, errors, or damaged materials

Review all open vendor POs and branch transfers to ensure they are received promptly and not left open past due

Work with branch staff to validate long-overdue POs

Complete Service Requests (SRs) for damaged or returned materials in a timely manner

Coordinate with the Warehouse Manager to ensure branch transfers are:

Picked up on schedule, or

Confirmed as successfully shuttled

Accounts Payable (AP) & Reconcilation

Work in OnBase daily to review and manage AP documentation, including:

Invoices

Approvals

Supporting documentation

Exceptions

Verify accuracy of vendor invoices and RBS purchase orders

Investigate and resolve discrepancies by coordinating with:

Corporate Purchasing

Accounts Payable

Vendors

Ensure vendor orders are acknowledged correctly and corrected when necessary

Complete AP reconciliations:

Twice per week initially due to current volume

Transitioning to once per week as volume stabilizes

Conduct ongoing and periodic reviews of past PO and invoice variances

Support month-end close and audit requests by providing required documentation and reports

Maintain organized AP records in compliance with internal controls and company procedures

Inside Sales Support

Continue to assist with inside sales during:

Periods of high customer demand

Times of limited branch staffing

Performance Expectations: Maintain accurate inventory levels and minimize excess and dead stock

Ensure timely and accurate purchasing, receiving, and AP processing

Proactively identify and resolve discrepancies

Communicate effectively with branch and corporate teams

Support overall branch efficiency and financial accuracy

Ready to build your future with us? Apply today and become part of our growing family at Richards Building Supply!