Recruiting Coordinator & Scheduler – 6 month contract

Your tasks

• Interview Logistics & Scheduling: Coordinate high-volume, multi-stage interviews (phone screens, technical presentations, panel interviews, and executive debriefs) across multiple time zones using Zoom/Teams and calendar tools.
• Applicant Tracking System (ATS) Management: Maintain accurate data, move candidates through workflows, and maintain accurate candidate status updates and changes in Lever.
• Candidate Experience: Serve as the primary point of contact for candidates regarding interview schedules, travel arrangements (if applicable), and reimbursement logistics.
• Hiring Manager & Interviewer Support: Send calendar invites, related material and information to internal interviewers to ensure timely candidate feedback.
• Offer & Onboarding Support: Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
• Process Improvement: Identify opportunities to streamline scheduling workflows and improve overall talent acquisition efficiency.

Requirements

• Experience: Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
• Industry background: Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
• ATS Expertise: Direct, hands-on experience using Applicant Tracking Systems required; Lever experience strongly preferred.
• Tools Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, alongside video conferencing tools (Zoom, MS Teams).
• Communication & Interpersonal Skills: Outstanding verbal and written communication skills with a strong candidate-first customer service orientation.
• Detail-Oriented & Adaptable: Exceptional organizational skills with the ability to manage competing priorities, handle last-minute schedule shifts gracefully, and maintain confidentiality.