Purchasing Administrative Staff

Your tasks

• Responsible for the printing, recording, distribution, duplication, and binding of procurement documents, as well as the preparation and verification of various documents in export-import activities to ensure document accuracy and compliance, and the smoothness of customs processes.
• Prepare documents such as Commercial Invoice, bill of lading (B/L), and customs declaration documents in accordance with contracts and business needs. Verify the consistency of documents with contracts, letter of credit (L/C), and related requirements; submit documents to banks, customs, and relevant agencies on time; manage the settlement process for export-import and customs payments; and compile and archive documents for data retrieval and audit purposes.
• Manage the recording, storage, and distribution of office supplies in accordance with regulations. Perform inspection, care, and maintenance of office equipment, as well as maintain the cleanliness and tidiness of the office space.
• Responsible for the preparation and management of department employee attendance data.
• Responsible for recording important company meetings, preparing and organizing meeting minutes on time, and assisting in the implementation and coordination of meeting requirements.
• Assist leadership in receiving and serving company guests.
• Perform other tasks assigned by leadership and handle urgent needs and temporary emergency situations.

Requirements

• Minimum Bachelor's degree (S1) or equivalent, with at least 3 years of experience as an administrative staff or assistant. Experience in the procurement field is an advantage.
• Fluent in Mandarin and/or English, with good Mandarin language skills.