Receptionist cum Admin Executive

• 5 Work Days Per Week
• Office Near Tai Seng MRT, Singapore
• Medical Benefits Provided
• Entitled to Yearly Bonus & Performance Bonus

Job Purpose:

To manage front-desk operations, daily administrative processes, office facilities, and corporate accommodation, while providing ad-hoc operational support to the HR department and management

Front-Desk Operations & Guest Relations

• Serve as the primary point of contact at the front desk, professionally receiving and welcoming all visitors, clients, candidates, and external legal counsel.
• Coordinate with building management on security registration, onboarding pass issuance, and offboarding exit access for employees.

Office Administration & Financial Tracking

• Handle daily administrative tasks, including incoming / outgoing document distribution, filing, and precise data entry
• Manage and track office administrative budgets, expense records, and operational logs using MS Excel and SharePoint.

Corporate Accommodation Management

• Manage company-leased residential condominiums (currently 3 units, with potential expansion to 4–5 units) while dealing with existing property agent
• Oversee move-in and move-out logistics for short-term external staff stays.
• Coordinate professional cleaning services, regular maintenance, and household / furniture procurement for all units.

Procurement & Pantry Management

• Oversee inventory management and timely procurement of office stationery, equipment, and general supplies.
• Restock and manage inventory across two office pantries, including refreshments, beverages, and consumables.

Meeting & Event Coordination

• Manage central meeting room bookings, room setups, and scheduling to avoid overlaps.
• Organize hospitality arrangements (beverages, catering, hardware setup) for internal meetings and high-profile external visitors (e.g., bankers, trainers, auditors).
• Assist the HR department in planning, organizing, and executing internal company events, staff engagement activities, and off-site meetings.

Facilities Management & Vendor Liaison

• Act as the primary point of contact for building management, landlords, and external service vendors.
• Oversee routine office maintenance, repairs, workplace safety protocols, and physical facility upkeep.

Others

• Complete additional administrative duties and support tasks assigned by supervisors or management.