Inventory & Procurement Coordinator

About the Role

We are looking for a hands-on, organized, and resourceful Inventory & Procurement Coordinator to manage our office store, conduct project site stock audits, and handle purchasing operations. This is a practical, hybrid role ideal for someone who enjoys keeping tools, materials, and procurement workflows running smoothly.

Key Responsibilities

• Office Store & Tool Management
• Manage daily physical operations of the office store, ensuring materials, tools, and equipment are neatly organized, labeled, and stored safely.
• Handle incoming goods, inspect deliveries against Delivery Orders (DOs), and update stock-in records promptly.
• Issue materials and power tools to project teams/workers and enforce proper sign-out and return tracking to minimize loss or damage.
• Project Site Inventory Audits & Tracking
• Maintain accurate, up-to-date digital inventory logs (Excel/system) tracking stock movement across the main office store and active project sites.
• Conduct regular physical cycle counts at the office store and travel to project sites to perform periodic stock audits and reconcile discrepancies.
• Monitor minimum stock levels and alert management/QS ahead of time when replenishment is needed.
• Purchasing & E-Commerce Sourcing
• Prepare and issue Purchase Orders (POs) to local suppliers for project materials, hardware, and store replenishment, and assist the Quantity Surveying (QS) team with quotation sourcing.
• Source and purchase general consumables, hardware accessories, and office/site supplies via e-commerce platforms (e.g., Taobao, Shopee, Lazada) to optimize cost and lead times.
• Track delivery statuses, follow up with vendors/forwarders on pending shipments, and match POs, DOs, and invoices for accounts submission.

Requirements

• Higher Nitec, Diploma, or equivalent in Logistics, Supply Chain, Business, or a related discipline (candidates with relevant hands-on store/purchasing experience are welcome).
• At least 1–2 years of experience in store management, inventory control, or purchasing, preferably in the engineering, M&E, or construction industry.
• Proficient in Microsoft Excel for maintaining stock logs, audit sheets, and tracking records.
• Familiar with online purchasing platforms (including consolidated shipping/forwarding) and local hardware/industrial sourcing.
• Physically fit to handle store organization, stock checks, and travel to project sites for inventory audits.
• Possessing a valid Class 3 driving licence is an advantage for site visits and urgent material collection.
• Independent, meticulous, and able to communicate effectively with site workers, suppliers, and internal project teams.