Executive Secretary & Sales Planning Support

(Japanese Speaking) (Ref: 37730) Central, Singapore Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations. 【 Responsibilities 】

1. Executive Secretarial Support (Approximately 80% of responsibilities)

• Provide executive secretarial support to senior management.
• Manage schedules, calendars, appointments, and meeting arrangements.
• Prepare reports, presentations, and other business documents.
• Coordinate business travel arrangements, including flights, accommodation, and transportation.
• Organise internal and external meetings, as well as corporate events.
• Handle incoming emails, correspondence, and general communications.
• Respond professionally to internal and external enquiries.
• Coordinate communication and information flow between internal departments and external stakeholders.

1. Sales Planning Support (Approximately 20% of responsibilities)

• Prepare materials for sales meetings and consolidate sales reports.
• Maintain and update customer and sales-related databases.
• Monitor sales opportunities and prepare related reports.
• Update website content and sales materials.
• Support the planning and execution of exhibitions, seminars, webinars, and marketing events.
• Assist with email marketing campaigns and other digital marketing activities.

【 What you will receive 】

• Variable Bonus (based on company and individual performance)
• Annual Leave: 12 days (up to a maximum of 22 days)
• Medical Leave
• Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
• Annual Health Screening

【Requirements & Preferences】

• At least 3 years of experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
• Business-level proficiency in both Japanese (JLPT N1 or equivalent) and English, both written and spoken, to communicate effectively with Japanese-speaking stakeholders and overseas offices.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
• Strong organisational and multitasking skills, with the ability to manage multiple priorities effectively.
• High attention to detail, with a strong awareness of information security and confidentiality requirements.
• Excellent communication and interpersonal skills.
• Self-motivated, proactive, and possesses strong problem-solving abilities.

(Advantageous)

• Experience supporting Japanese business practices and corporate culture.
• Experience using Customer Relationship Management (CRM) systems or marketing tools such as Salesforce (SFDC), Marketo, or Power BI.
• Experience supporting senior management within a regional or multinational environment. -----------------

We regret that only shortlisted candidates will be notified. Registration No.: R23113629 (Elvin Lee Zhen Yan ) Recruitment Licence: 12C5051