Part Time Personal Assistant

Job Type: Part Time 2 to 3 days a week

Location: Westerham Salary: £32K per annum

We are seeking a highly organised and proactive Personal Assistant to support a Managing Director and play a key role in the efficient running of our company. This position involves a wide range of administrative tasks, from organising travel arrangements to preparing important documents and managing the MD's schedule.

Day-to-day of the role:

• Assist the Managing Director in his responsibilities to ensure the efficient operation of the company.
• Organise travel arrangements for the Managing Director and executives, including hotels and flights.
• Coordinate and plan conferences and sales meetings.
• Prepare documents, presentations, and sales data for meetings.
• Collate information for budgets and targets.
• Maintain weekly movement schedules for all senior and sales personnel.
• Type letters and emails, and manage the MD's email inbox.
• Liaise with principals, suppliers, customers, and staff.
• Answer and filter telephone calls.
• Keep the MD’s diary organised and schedule appointments.
• Record monthly expenses.

Office Management:

• Negotiate and purchase office furniture.
• Check and approve supplier invoices.
• Ensure the office is running efficiently at all times.
• Supervise the Maintenance Manager.

Office Maintenance:

• Oversee and organise the maintenance of the office, equipment, vehicles, car park, and garden areas.

Required Skills & Qualifications:

• Proven experience as a Personal Assistant or similar administrative role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and other office management software.
• Ability to multitask and prioritise daily workload.
• Discretion and confidentiality.

Benefits:

• Competitive salary.
• Opportunities for professional development.
• Dynamic and supportive work environment.

To apply for this Personal Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.