Events Administrator

About the role

Reed is recruiting for an Event Administrator to join a well-established organisation within the Finance sector based on-site in Northampton. This position offers the opportunity to support the planning and coordination of professional events within a fast-paced and collaborative environment. The successful candidate will contribute to the smooth delivery of external events, helping to maintain high standards of organisation and client engagement. This role would suit an individual who enjoys working with people, managing multiple priorities, and contributing creative ideas to enhance event experiences. The organisation offers a professional setting with opportunities for ongoing development and exposure to a varied range of business events and administrative activities.

What you’ll be doing

• Coordinate event schedules, venue arrangements, and attendee communications to ensure events are delivered efficiently and professionally.
• Maintain accurate records of bookings, guest lists, budgets, and supplier information using internal systems and administrative tools.
• Liaise with internal departments, external vendors, and clients to support the smooth organisation of meetings, conferences, and networking events.
• Prepare event materials, presentations, and documentation while ensuring branding and professional standards are consistently maintained.
• Provide on-site administrative support during events, assisting with logistics, registration processes, and resolving queries in a timely manner.

Who we’re looking for

• Strong communication skills, with the ability to interact professionally with clients, suppliers, and colleagues at all levels.
• Creative approach to problem-solving and event coordination, with the ability to contribute ideas to improve event delivery and engagement.
• Demonstrated willingness to learn and adapt within a fast-paced administrative and events environment.
• Excellent organisational skills with the ability to manage multiple tasks, prioritise workloads, and meet deadlines accurately.
• Competence in Microsoft Office applications and general administrative systems, with strong attention to detail and accuracy.