Secretary - MEDICAL (HEALTHCARE/Central) - up to $5k #HAO

Salary: up to $5000 Working Days & Hours: Mon-Fri Office Hours Location: Marymount Job Description: Shared Responsibilities (Medical & Nursing)

• Provide executive and administrative support to Clinical Director, Head of Medical and Director of Nursing
• Manage the calendars and appointments of Clinical Director and Director of Nursing
• Coordinate meetings, including scheduling, venue bookings, logistics, catering and preparation of meeting materials
• Prepare and record meeting minutes
• Serve as the administrative resource for operational, training and IT-related matters
• Maintain departmental records, reports, policies and procedures
• Support departmental initiatives, projects and process improvements
• Perform general administrative duties and any other duties as assigned

Medical

• Coordinate leave administration for doctors and the Pharmacy team
• Resolve leave scheduling and manpower conflicts
• Prepare and maintain monthly doctors' duty and on-call rosters
• Coordinate orientation programmes for newly posted doctors to ensure smooth onboarding
• Liaise with HR and IT to arrange doctors' and pharmacists’ access to NEHR and other clinical systems

Nursing

• Coordinate leave administration for Nursing Leads and inpatient Administrative Assistants
• Maintain nursing manpower records and leave schedules
• Compute and verify monthly nursing shift allowances
• Supervise the Ward Administrative Assistants and arrange coverage during leave
• Resolve leave scheduling and manpower conflicts
• Manage requisitions for controlled nursing consumables (e.g. Tegaderm, ultrasound scanning gel)

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience, preferably in healthcare sector Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg Ally Audrey Lok Xin Woon Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R21102307 allylok@recruitexpress.com.sg