HR Specialist (4 Months) #ESY

1. HR Operations & Administration

• Manage and maintain employee records, files and HR documentation in compliance with company policies and PDPA requirements.
• Prepare HR letters including employment contracts, confirmation letters, extensions, and other employee lifecycle documents.
• Track probation periods and assist in coordinating confirmation reviews with managers, ensuring timely follow up and documentation.
• Handle HR enquiries from employees and provide timely support.
• Provide HR operations and administrative support for China, including payroll support and Regional Office payroll management when required.

1. Onboarding & Offboarding

• Prepare onboarding kits (IT equipment, welcome pack) and coordinate with relevant departments (IT/Facilities).
• Conduct new hire orientation and ensure smooth settling-in for new employees.
• Handle offboarding procedures, including exit interviews, clearance forms, and final payments coordination.

1. Work Pass Administration

• Coordinate with appointed work pass vendor, on all work pass related matters.
• Support the submission and processing of work pass applications (EP, S Pass, Dependant’s Pass, LTVP), renewals, cancellations, and issuance.
• Ensure accurate tracking of application statuses and maintain compliance with MOM regulations.

1. HR Systems & Data Management

• Liaise with Shared Services Team to update HR systems and databases (e.g., employee movements, personal details, leave balances).

1. Employee Engagement

• Support the planning and execution of employee engagement initiatives, wellness programmes, recognition activities, and company events.
• Prepare internal communications and HR materials for employee announcements, campaigns, and programmes.

1. General Administration

• Provide administrative support for HR projects and initiatives.
• Ensure HR policies, templates, and SOPs are kept updated.
• Prepare internal communications, announcements, and promotional materials for HR initiatives, wellness programs, and company events.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599

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