Healthcare Administrative Assistant | Ang Mo Kio [Training Provided] - #HJZ

About the company

Outsourcing Team Recruit Express Pte Ltd Company Reg. No. 199601303W | EA License Number: 99C4599

Your tasks

Job Overview We are looking for an experienced Administrative Associate with a healthcare operations background to support the Home Care team.

This role provides administrative and operational support across client financial schemes, scheduling, reporting, vendor coordination, inventory management and healthcare-related processes!

Healthcare Operations & Administration

• Provide administrative support for clients' financial schemes, including MediFund, MediSave and eSMF, and coordinate with external agencies for timely claims submission.
• Extract, monitor and consolidate data to support scheduling of client review assessments.
• Maintain audit schedules and coordinate with relevant stakeholders to ensure documentation is accurate and up to date.
• Support client onboarding for eGIRO payment arrangements.
• Maintain learning calendars, training materials and weekly document submissions.
• Create, maintain and update automated reports and interactive dashboards.

Vendor & Appointment Coordination

• Create, compile and maintain vendor contracts and documentation.
• Coordinate appointments between vendors and clients to ensure services are scheduled and completed on time.
• Maintain regular reports covering operations, vendors, expenses and administrative activities.

Inventory & Procurement

• Raise Purchase Orders (POs) for equipment and inventory.
• Coordinate receiving, restocking and distribution of supplies.
• Support inventory self-collection arrangements for Home Care frontline staff.

MediSave Operations

• Work closely with internal and external stakeholders to support MediSave-related systems and processes for Home Health clients.

Other Administrative Duties

• Prepare ad-hoc operational reports and provide administrative support to the Home Care operations team as required.

Requirements

• Minimum Nitec, Higher Nitec or Diploma in Business Administration, Management or a related discipline.
• Minimum 2 years of healthcare operations experience (e.g. healthcare, home care, community care, clinic or medical operations).
• Proficient in Microsoft Office and Google Workspace applications.
• Comfortable handling data, reports, documentation and coordination across multiple stakeholders.
• Good written and verbal communication skills.
• Able to work independently, manage multiple priorities and demonstrate initiative.

How to apply

All interested candidates are invited to email your resume in MS Word format to:

Jenny.ng@recruitexpress.com.sg

Other

We regret to inform that only suitable candidates will be shortlisted for an interview.