Contract & Procurement Admin (1 Year Contract) #3,500 #NKC

Your tasks

Contract Administration

• Draft, prepare, review and maintain contractual and commercial documents in accordance with company policies and procedures.
• Liaise with internal stakeholders to gather and clarify contractual, service and procurement requirements.
• Coordinate the preparation, issuance and distribution of contracts, amendments and supporting documents.
• Monitor contract validity, renewal dates, milestones and compliance requirements.
• Maintain an organised central repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR) and Purchase Orders (PO) using internal procurement systems.
• Coordinate purchase order approvals and ensure compliance with procurement procedures.
• Track purchase orders from issuance to fulfilment and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates and other project completion documents.
• Liaise with Finance and Procurement teams to facilitate timely invoice processing and payments.

Vendor Management

• Act as the primary administrative contact for vendors and service providers.
• Coordinate vendor onboarding, registration, qualification and documentation.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contractual obligations and service delivery.
• Coordinate contract renewals, quotation requests and vendor evaluations.

Administrative Support

• Prepare reports, presentations and management updates on contract and procurement activities.
• Track departmental budgets, expenditures and purchase requests.
• Maintain accurate documentation and filing systems to ensure audit readiness.
• Support internal and external audits by providing the necessary records and documentation.
• Collaborate with cross-functional teams to ensure smooth procurement and operational processes.
• Ensure timely issuance of contracts, work orders, purchase orders, confirmations and completion certificates.

How to apply

Interested applicants may email resume to kellychooi@recruitexpress.com.sg Chooi Kelly (CEI Registration No: R25136207) Recruit Express Pte Ltd (EA: 99C4599) We regret only shortlisted candidates will be contacted