Admin & Receptionist #ESY

Provide receptionist support to the Singapore Branch:

• Maintain a professional and efficient reception counter at all times; staffed by 8:30 AM daily
• Answer calls professionally
• Attend to walk in visitors/claimants courteously.
• Handle mail collection, sorting, distribution, and courier coordination.
• Accurately log all visitor details. Issue and manage visitor QR codes and physical passes. Ensure passes are displayed prominently in office premise, and return before departure.

Administrative Support

• Support in office maintenance and ordering of corporate stationery, business cards, and pantry replenishment.
• Process invoices and coding sheets for payment.
• Manage travel arrangements for team members and management (flight bookings, hotel reservations, ground transportation).
• Ensure archived files are dated and compliant with company retention policies
• Proatively track and initiate renewal processes for office equipment service contracts.
• Provide ad-hoc office cleaning support and assist with planned fit-out or renovation works as detailed in office project schedules.

Event & Logistics Support

• Provide end-to end support for office events, including planning, coordination, execution and post-event follow-up.
• Support townhall logistics (e.g. furniture moves, applying for Permit to Work (PTW), managing cafe closure signage, sending staff notifications).
• Communicate staff notifications regarding cafe closures and events in a timely manner.

Others Any other duties/projects as assigned by Manager.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599

We regret that only shortlisted candidates will be contacted