6 Months Admin Assistant / Personal Assistant (Up to $5,500) #NJN

Greenwich (pick up at Kovan, Serangoon, Woodlands) Immediate – 28 Feb 2027 (covering maternity) The role will provide admin support to 2 departments (Finance and Real Estate Solutions Dept), and reports to the APAC CFO (Singaporean based in Thailand) who are both travelling extensively and independent. Administrative

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team
• Coordinate the administrative and logistics aspects of meetings
• Assist in the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions
• Undertake any other function-related duties and tasks assigned.

Regional Function

• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.
• Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Information Management

• Disseminate information as requested

Requisition Management

• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all purchase/travel requisitions & expense claims

Requirements

• Minimum of 1 year of admin experience or secretarial experience with senior management
• Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
• Time management skills: able to prioritise, deal with complexity/ambiguity and organise well
• Preferably with experience in working closely with senior management
• Immediate availability preferred

Jessica Nguyen Huynh Thanh Truc CEI Reg. No. R23113787 EA License No. 99C4599 We regret that only shortlisted candidates will be notified.