Accounts Payable & Reconciliation Specialist

Location: In-Office in Meru (Candidates will be required to work from our Meru office, no remote options)Responsibilities Supplier and partner payments

Review supplier and partner invoices for accuracy. Match invoices to customer orders, agreed prices, shipping charges, remakes, and other approved costs. Maintain a complete schedule of upcoming and overdue payments. Prepare approved supplier and operating bills for payment. Record payment dates, amounts, methods, and transaction references. Ensure suppliers and partners are paid accurately and on time. Identify duplicate, incorrect, unsupported, or unexpected charges. Follow up with suppliers to resolve discrepancies and obtain credits.

Returns and refund reconciliation

Reconcile customer returns, refunds, cancellations, chargebacks, remakes, and replacements.

Basic bookkeeping

Record and categorize routine income and expenses. Reconcile bank accounts, credit cards, Shopify payments, PayPal, and other payment accounts. Keep invoices, receipts, payment confirmations, and supporting documents organized. Assist with monthly profit-and-loss and expense reporting. Prepare accurate records for management and the company’s tax accountant. Flag unusual transactions, missing documentation, and accounting discrepancies.

Requirements

At least two years of experience in accounts payable, bookkeeping, finance operations, or a related position. Experience reconciling invoices, payments, refunds, and account balances. Strong Excel or Google Sheets skills. Experience with QuickBooks, Xero, or similar accounting software. Strong attention to detail and ability to investigate discrepancies. Good written communication and supplier follow-up skills. High level of integrity when handling confidential financial information. Ability to work independently, meet deadlines, and keep accurate records.

How to apply

Please submit:

A short description of your bookkeeping or accounts-payable experience. The accounting and ecommerce systems you have used.