Administrative Assistant

JOB PURPOSE Administrative Assistant

To assist in the delivery of an efficient, high quality legal service by providing legal and administrative support to the Children and Adult Social Care Team within the Legal Services Department.

KEY RESULT AREAS Administrative Assistant

To provide support to the lawyers in the Children and Adult Social Care Team as required, to include:

• The drafting and preparation of Court papers and other legal documents
• The collation of evidence and the preparation, filing and updating of Court bundles
• The arranging of expert reports and organising payment of experts’ fees
• Arranging the delivery of urgent documents
• Arranging and keeping accurate records of payments to suppliers

To ensure that the Team’s document archive is maintained in a logical and orderly way and retrieving documents from or depositing documents in the archive

To coordinate the Team’s use of the online case management system, including:

• Ensuring that new matters are appropriately opened and labelled
• Collating feedback and details of problems experienced with the system and feeding these back to the software provider
• Ensuring that workflows and the Team’s precedent library are kept up to date
• Identifying training needs of users of the system

Developing and maintaining effective working relationships with client departments and other service areas in the Council and with outside organisations where appropriate.

To undertake such other duties as may be appropriate to the post, to include when necessary general assistance to the main areas of work within the service and/or team

This job description sets out the main result areas of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post or the level of responsibility. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.

PERSON SPECIFICATION Administrative Assistant

ESSENTIALDESIRABLE Administrative Assistant

Qualifications

5 GCSEs or equivalent at grades A*-C, including in English and Mathematics

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Knowledge Administrative Assistant

• Has a good understanding of the nature of the work of the Child and Adult Social Care Team

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Experience Administrative Assistant

• Has experience of using an IT based case management system