Executive Assistant (M/F)

Your tasks

As an Executive Assistant within the Direction des Formations et de l'Enseignement, you will provide organizational, administrative, and operational support to the DFE and their deputy.

Administrative and organizational management

• calendar management, scheduling meetings and travel, organizing governance bodies (notices, agendas, logistics, minutes) and acting as an interface between the Direction, departments, partners, and students.

Graduation process

• coordination and monitoring of the entire administrative process related to graduation, ensuring deadlines are met and documents are compliant.

Writing and communication

• autonomous drafting of letters, notes, institutional presentations, and optimization of document production through advanced mastery of the Office pack.

School outreach

• participation in the organization of Journées Portes Ouvertes, forums, and trade fairs (logistics, communication, reception).

Profile description You provide high-level support to the Direction des Formations et de l'Enseignement in a demanding academic environment.

Requirements

Education

• Bac+2/+3 in executive assistance, secretarial studies, or equivalent.

Experience

• 3 to 5 years in executive assistance to a senior executive, ideally in an institutional or academic setting.

Office skills

• advanced mastery of Outlook, Word, PowerPoint, Excel, Teams and ease with AI tools.

Writing skills

• excellent spelling, ability to write minutes and institutional communications.

Languages

• English minimum B1 level.

Soft skills

• acute sense of confidentiality, excellent presentation, autonomy, anticipation, stress and priority management, loyalty, and sense of responsibility.