Medical Operations & Administrative Associate (Contract)

Medical Operations & Administrative Associate 12 months contract

About the Company: Our client is a US healthcare and a leading global biopharmaceutical company. They have a revenue of US $40.1 billion, with more than 69,000 employees across 140 countries with a heritage of more than 125 years. Our client is committed to provide patients and customers with a reliable supply of high-quality, safe, and effective medicines and vaccines. Their global supply strategy relies on manufacturing capabilities and expertise to achieve this mission.

Job descriptions;

• Provide end-to-end operational, administrative, and logistical support for local medical activities and hospital communications.
• Coordinate advisory boards, investigator meetings, educational events, scientific exchanges, and other medical engagements, including invitations, logistics, contracting and on-site support if necessary.
• Manage calendars and appointments; prepare agendas and meeting minutes; track and follow up on action items.
• Create purchase orders, process accruals, and monitor invoices and payments in accordance with company policies and timelines.
• Liaise with vendors, Procurement, Finance, and internal stakeholders; track event budgets against purchase orders and accruals; maintain complete, audit-ready records.
• Prepare and submit travel expenses and claims through Concur on time, in line with travel and expense policies.
• Support visiting colleagues with meeting-room bookings, audiovisual setup, visitor access, catering, and transport arrangements.
• Maintain organized documentation and ensure adherence to standard operating procedures, Healthcare Professionals (HCP) engagement requirements, and applicable local regulations.
• Use approved digital and AI-enabled tools responsibly to improve planning, tracking, document preparation, meeting follow-up, and routine administrative workflows, while maintaining accuracy, confidentiality, and human oversight.
• Identify practical opportunities to simplify processes, improve visibility, and strengthen execution across the department operations

Job Requirements:

• At least 1 year of experience in administrative role with end-to-end events management
• Experience creating and coordinating events from concept to close-out, including planning, invitations, vendor management, logistics, budget tracking, documentation, and post-event follow-up.
• Proficient in Microsoft 365 and the ability to learn procurement, finance, expense, and event-management systems.
• Proactive and high attention to details.

Reg No: R22104540 EA License no: 94C3609