Office and Projects Manager

Your tasks

About the Role We are seeking an experienced, highly organised Office & Projects Manager to drive operational excellence across our Maidenhead office. Acting as a central pivot for regional operations, this role combines office administration, procurement and invoice management, event organisation, and key business project delivery directly alongside the General Manager.

Key ResponsibilitiesProcurement & Financial Administration*

• Act as the primary contact for purchasing, vendor agreements, Master Services Agreements (MSAs), and Statements of Work (SOWs).
• Manage purchase orders, invoice processing, expense approvals, and vendor compliance onboarding.
• Identify cost-reduction opportunities, negotiate supplier terms, and optimise purchasing procedures.

Event & Travel Management

• Schedule, budget, and execute internal and external events, congresses, and business conferences.
• Coordinate travel, accommodation, and transportation for executive leadership and external clients.
• Oversee compliance documentation for marketing and market access initiatives (PSAs, market research, indirect sponsorships).

Executive Support & Office Governance

• Provide high-level administrative support to the General Manager, including diary management, travel arrangements, and expense reports.
• Lead onboarding, equipment procurement, system access, and induction schedules for new team members.
• Oversee sales/marketing support material warehousing, approvals, and distribution controls via internal platforms.
• Lead ad-hoc operational projects and key strategic initiatives as assigned by the General Manager.

Requirements

If you are a proactive problem solver with exceptional communication skills who thrives in a fast-paced environment, this role offers a diverse and impactful scope across multi-disciplinary teams.

What We Are Looking For

• Experience: Proven track record in office management, project coordination, executive support, or procurement administration.
• Education: Bachelor's degree, diploma, or equivalent professional background.
• Technical Skills: Advanced proficiency in Microsoft Office and Outlook; experience with document approval or enterprise workflow systems is an advantage.
• Key Attributes:
• Exceptional written and verbal communication skills (Fluent/Professional English).
• Strong negotiation, problem-solving, and budget-tracking abilities.
• High attention to detail with the ability to manage multiple competing priorities independently.
• Collaborative mindset with strong interpersonal skills to build trust across internal and external stakeholders.

What we offer

This position offers a central role within a dynamic business environment, giving you direct visibility with executive leadership and cross-functional teams across Europe. You will play a vital part in maintaining smooth daily operations while driving key business projects forward.

How to apply

To Apply: Please submit your CV along with a brief summary highlighting your relevant office management and project coordination experience.