Assistant Manager, Building & Engineering

Job Description

• Lead, manage and oversee the Building and Engineering team, ensuring the safe, reliable and efficient operation and maintenance of the School’s Building, M&E and ACMV systems
• Oversee the outsourced IFM team and monitor their performance against contractual requirements, KPIs, service levels and statutory requirements. Ensure timely rectification of service deficiencies and recurring issues.
• Plan, coordinate and monitor preventive and corrective maintenance programs for Building, M&E, ACMV and related systems, with minimal disruption to school operations
• Investigate and review service breakdowns and technical issues, identify root causes, and recommend appropriate recovery, corrective and preventive measures
• Support the Manager in capital expenditure, replacement, upgrading and Addition & Alteration (A&A) projects, including planning, technical review, procurement, implementation and handover
• Develop technical requirements, scopes and specifications for Invitation-To-Quote (ITQ) and Invitation-To-Tender (ITT) exercises for M&E, Building and other hard services works
• Prepare annual M&E and Building maintenance budgets, monitor expenditure and ensure works are delivered within approved budgets and in accordance with procurement and financial procedures
• Review quotations and technical proposals and prepare Works Orders for repair, maintenance and improvement works, ensuring appropriate technical assessment, value for money and compliance with established procedures
• Monitor facilities feedback and service requests from staff, ensuring issues are appropriately prioritised, tracked and attended to by contractors within stipulated response and resolution timeframes
• Plan and manage sustainability and green building initiatives, and monitor and submit the School’s Environmental Scorecard and other relevant sustainability data in accordance with GreenGov.SG requirements
• Maintain appropriate technical, asset, maintenance and project records, and identify opportunities to improve asset reliability, operational efficiency, sustainability and service delivery
• Perform any other duties as assigned by the School

Job Requirements

• Sound knowledge and practical competence in Building and M&E services, including electrical, mechanical, ACMV and building defects, with an understanding of their maintenance requirements and operations
• Ability to investigate equipment failures, building defects and service breakdowns, identify root causes, assess technical information and recommend effective corrective and preventive measures
• Ability to lead, motivate and develop team members, manage performance, delegate responsibilities appropriately and address issues or conflicts constructively to maintain a positive and productive team environment
• Ability to manage and monitor outsourced IFM teams and contractors, assess performance against contractual requirements and service standards, and address service deficiencies or non-performance effectively
• Able to plan, coordinate and monitor maintenance, upgrading, A&A and capital works from initiation through implementation and handover, while managing timelines, resources and deliverables
• Good understanding of procurement processes and budget management, including preparation of technical specifications, evaluation of quotations and tenders, cost assessment, Works Orders and expenditure monitoring
• Good written and verbal communication skills, with the ability to present information clearly and communicate technical matters effectively to both technical and non-technical audiences
• Ability to establish and maintain effective working relationships with school management, staff, consultants, contractors and service providers, while handling feedback, concerns and difficult situations professionally and promptly
• Strong organisational skills with the ability to manage multiple operational, maintenance and project requirements, assess competing priorities and deliver work within required timelines, including under pressure
• Proactive and improvement-oriented, with a growth mindset and the ability to identify opportunities to enhance asset reliability, operational efficiency, sustainability and service delivery and to work independently when required

This is a 2-year contract (renewable)