Executive Assistant

About the Client…

Our client is a well-established investment firm with a strong presence in Asia. The firm invests across a diverse portfolio of businesses and is known for its disciplined investment approach and long-term value creation strategy. Known for its collaborative culture and high-performance environment, the firm is seeking a proactive and resourceful Executive Assistant to support its investment professionals and contribute to the smooth running of the office.

About the role…

This is an exciting opportunity to join a dynamic investment team in a highly visible role that combines executive support, office operations, and technology coordination. The successful candidate will be a trusted partner to the investment team, ensuring seamless day-to-day operations while helping to maintain a professional and efficient workplace.

About the responsibilities…

Executive Support

• Provide comprehensive administrative and secretarial support to selected investment professionals.
• Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
• Arrange domestic and international travel itineraries.
• Prepare and submit expense claims in a timely manner.
• Maintain contact databases and business records.
• Support the preparation of presentations, reports, and meeting materials as required.

Office Operations

• Welcome visitors and ensure meeting rooms are prepared to a professional standard.
• Manage office supplies, vendor relationships, and procurement activities.
• Coordinate facilities maintenance, building management matters, office repairs, and parking arrangements.
• Organise courier, mail, and delivery services.
• Provide support for office events, offsites, business continuity initiatives, and other administrative projects.

IT & Administrative Coordination

• Act as the primary liaison with external IT vendors and service providers.
• Provide first-level support for office equipment, meeting room technology, printers, and user access issues.
• Assist with onboarding activities, including IT and workstation setup for new employees.
• Maintain inventories of IT assets, licences, subscriptions, and equipment.
• Support documentation and record-keeping relating to technology systems and user access controls.

About the requirements…

• Minimum 5 years of Executive Assistant, Team Assistant, or similar administrative experience, preferably within private equity, investment management, financial services, or a professional services environment.
• Proven experience supporting senior executives in a fast-paced and professional setting.
• Diploma or Degree qualification.
• Strong organisational skills with the ability to manage multiple priorities and work independently.
• Service-oriented, proactive, and willing to go beyond day-to-day task execution.
• High level of discretion and professionalism when handling confidential information.
• Excellent interpersonal and communication skills, with a polished and professional presence.
• Collaborative team player who enjoys working in a supportive and collegial environment.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Copilot.
• Comfortable with technology and capable of troubleshooting basic IT issues.

Due to the high volume of applications received during this period, we seek your understanding that we will only be contacting shortlisted candidates.