Admin Executive

Responsibilities Prepare, compile and organise project-related documents. Maintain and update company records, staff profiles, certificates and supporting documents. Coordinate with internal departments to obtain required information and documentation. Assist with document formatting, presentation, printing, scanning and compilation. Maintain proper digital and physical filing systems and ensure records are kept up to date. Track document validity and follow up on updated certificates or information where required. Support time-sensitive document submissions and administrative deadlines. Attend to visitors and incoming telephone calls. Receive and distribute incoming mail, courier items and documents. Assist with meeting room arrangements and refreshments for visitors. Provide general administrative support including printing, filing and document preparation. Assist with other ad-hoc duties as assigned. Requirements O Level, Nitec or equivalent. Experience in the construction, engineering or project-based environment is an advantage. Proficient in Microsoft Word, Excel. Strong attention to detail and document organisation skills. Able to manage multiple tasks and work within deadlines. Responsible, organised and able to work independently.