Import and Administration Assistant - On-site

Your tasks

• Coordinate approved purchase orders, production dates, documentation, and shipments with suppliers in China.
• Maintain operational coordination with the person in charge of imports (TAM) in Peru or whoever is designated by the President of the Board.
• Coordinate with freight forwarders, customs agents, shipping lines, and international and national carriers.
• Review commercial invoices, packing lists, bills of lading, and documentation necessary for clearance.
• Follow up, with the customs agent, on legal requirements, tariff classification, and applicable NOM.
• Control shipment schedules, arrival, customs clearance, and transport to the warehouse.
• Register products and import operations in Odoo, in accordance with internal permits and procedures.
• Load and reconcile freight costs, insurance, taxes, fees, handling, and transport; prepare import liquidations.
• Coordinate with the warehouse manager the reception and reconciliation of quantities and documents.
• Report incidents, delays, and cost deviations in a timely manner.
• Support the preparation and follow-up of quotations and purchase orders.
• Register supplier invoices and vouchers in Odoo upon authorization.
• Organize files, archives, and administrative and import documentation.
• Coordinate documentation and inquiries with accounting.
• Prepare reports and follow up on pending items requested by General Management.

• Daily report: open orders, production, shipments, customs, deliveries, and incidents, directed according to the established reporting structure.
• Weekly report: import schedule, estimated vs. actual costs, deviations, and pending actions.
• Indicators: complete files, timely shipment updates, cost reconciliation, and report compliance.

Requirements

• Minimum education: Higher education - Bachelor's degree
• 3 years of experience
• Languages: English
• Age: From 25 years old
• Knowledge: Foreign trade, International purchasing, Documentation, Shipments, Microsoft excel, Organization, Coordination

Other

Physical warehouse management, custody of merchandise, counts, and dispatches will correspond to another position. This position reconciles documentation and import records in Odoo. It does not authorize purchases, payments, or decisions reserved for authorized responsible parties.

Keywords ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, intendencia, administration, quartermaster, administracion