Admin Manager
Must-have:Senior
- Develop, implement and review administrative policies, procedures and standard operating practices.
- Oversee company-wide administrative functions and ensure smooth coordination between departments.
- Manage company licences, permits, renewals and statutory documentation.
- Coordinate with MOM, ACRA, CPF Board, IRAS and other relevant government authorities.
- Monitor work pass applications, renewals, cancellations and compliance matters, where applicable.
- Supervise recruitment coordination, employee onboarding and offboarding activities.
- Review monthly payroll, salary records, CPF contributions and employee benefits.
- Monitor company budgets, operational expenses and cost-control activities.
- Verify invoices, payment records, quotations and financial supporting documents.
- Prepare monthly operational performance reports for senior management.
- Establish internal controls to minimise administrative errors and improve efficiency.
- Handle confidential company information and maintain proper data protection practices.
- Coordinate meetings, prepare agendas, record minutes and follow up on management decisions.
- Manage vendor contracts, service agreements and supplier performance.
- Identify operational issues and recommend improvements to management.
- Ensure timely submission of statutory returns, declarations and regulatory documents.
- Oversee office safety, security, maintenance and workplace facilities.
- Handle customer complaints, staff grievances and escalated administrative matters.
- Coordinate company projects, business activities and management assignments.
- Review staff performance, provide guidance and ensure accountability within the administration team.
- Manage company insurance, employee medical coverage and other administrative arrangements.
- Maintain proper filing systems for audits, inspections and compliance reviews.
- Coordinate business development support, client documentation and service agreements.
- Ensure company resources, manpower and administrative processes are used effectively.
- Perform other management and administrative duties assigned by the directors.