- General Administration
- Handle daily administrative and clerical duties.
- Maintain and organize company files, records and documents.
- Prepare letters, reports, quotations, invoices and other documents.
- Manage incoming and outgoing correspondence, emails and phone calls.
- Office Management
- Coordinate office activities and maintain office supplies.
- Arrange meetings, appointments and business schedules.
- Ensure the office environment is organised and well maintained.
- Liaise with suppliers, clients and external parties.
- Documentation and Data Entry
- Perform data entry and maintain accurate records.
- Prepare, update and verify company documents.
- Maintain proper filing systems for easy reference.
- Handle confidential information responsibly.
- Accounts and Finance Support
- Assist with invoice preparation and payment tracking.
- Maintain payment records and expense reports.
- Coordinate with the accounts department regarding billing and payments.
- Assist in preparing basic financial reports.
- Human Resource Support
- Assist with employee records and documentation.
- Coordinate staff attendance, leave records and onboarding.
- Support recruitment and interview arrangements.
- Assist with payroll preparation and other HR-related administrative tasks.
- Coordination and Communication
- Coordinate with management, employees, customers and suppliers.
- Follow up on pending documents and administrative matters.
- Perform other administrative duties assigned by management.
Required Skills
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel and Outlook).
- Good organizational and time-management skills.
- Attention to detail and accuracy.
- Ability to multitask and work independently.
- Good documentation and record-keeping skills.
