Job Description
- Provide daily administrative and operational support to management and production teams.
- Prepare and maintain purchase orders, sales orders, quotations, delivery orders, invoices and production documents.
- Assist in planning and updating production schedules, work orders and job priorities.
- Monitor work-in-progress (WIP) and follow up on production status to meet customer delivery dates.
- Coordinate with Production, Purchasing, Store, QA/QC, Sales and Logistics on materials, job status and delivery requirements.
- Check and monitor availability of raw materials, components and consumables required for production.
- Follow up on material shortages, subcontracting work and outstanding supplier deliveries.
- Maintain accurate production records, job sheets, inventory records and documentation.
- Assist in arranging deliveries, collections and other logistics requirements.
- Liaise with customers and suppliers on order status, delivery schedules and general administrative matters.
- Highlight potential production delays, material shortages or delivery issues to management promptly.
- Assist with manpower attendance, leave records, filing and other general office administration when required.
- Ensure documents and records are properly maintained for quality, audit and traceability purposes.
- Perform other administrative and production coordination duties assigned by management.
Job Requirements
- Minimum N/O-Level, Nitec, Diploma or equivalent qualification.
- Relevant experience in administration, production planning, manufacturing operations or production coordination is preferred.
- Proficient in Microsoft Excel, Word and general computer applications.
- Able to understand and follow production schedules, work orders and delivery requirements.
- Good coordination and communication skills with internal departments, customers and suppliers.
- Strong organisational skills with good attention to detail and accuracy.
- Able to multitask, prioritise work and meet deadlines.
- Able to work independently with minimal supervision and as part of a team.
- Responsible, proactive and willing to follow up closely on outstanding matters.
- Able to work effectively in a fast-paced manufacturing environment.
