Responsibilities
- Prepare, compile and organise corporate and project-related documents.
- Maintain and update company records, staff profiles, certificates and supporting documents.
- Coordinate with internal departments to obtain required information and documentation.
- Assist with document formatting, presentation, printing, scanning and compilation.
- Maintain proper digital and physical filing systems and ensure records are kept up to date.
- Track document validity and follow up on updated certificates or information where required.
- Support time-sensitive document submissions and administrative deadlines.
- Attend to visitors and incoming telephone calls.
- Receive and distribute incoming mail, courier items and documents.
- Assist with meeting room arrangements and refreshments for visitors.
- Provide general administrative support including printing, filing and document preparation.
- Assist with other office administrative duties as assigned.
Requirements
- Diploma, Nitec or equivalent.
- Experience in the construction, engineering or project-based environment is an advantage.
- Proficient in Microsoft Word, Excel and PowerPoint.
- Strong attention to detail and document organisation skills.
- Able to manage multiple tasks and work within deadlines.
- Responsible, organised and able to work independently.
- Pleasant and professional when attending to visitors and telephone enquiries.
