Facilities Coordinator – 12 Month FTC - Hull

About the company

An excellent opportunity has arisen for a proactive and organised Facilities Coordinator to join the Facilities team of a well-established and forward-thinking legal services organisation based in Hull.

This is an excellent opportunity to join a progressive organisation offering flexibility, variety and a supportive working environment.

Your tasks

This is a varied and hands-on position, supporting the day-to-day management, maintenance and smooth running of multiple office locations across the UK.

Working closely with colleagues, landlords, contractors and external suppliers, you will help ensure that offices remain safe, compliant, well-maintained and efficient, while supporting facilities projects, office moves and workplace improvements.

The Role As Facilities Coordinator, your responsibilities will include:

• Coordinating day-to-day facilities operations, building maintenance and repairs across multiple UK offices.
• Liaising with landlords, maintenance contractors, suppliers and third-party service providers.
• Supporting workplace health and safety compliance, including risk assessments and workstation assessments.
• Monitoring outstanding actions and ensuring facilities and safety issues are addressed promptly.
• Assisting with office moves, refurbishments, minor maintenance works and facilities improvement projects.
• Maintaining accurate facilities records, compliance documentation and building safety information.
• Supporting the review and development of facilities policies, procedures and processes.
• Managing facilities-related requests and tickets through Salesforce.
• Coordinating and booking complex business travel arrangements.
• Supporting internal and external events and ensuring offices operate effectively.

Requirements

About You We are looking for a practical, organised and approachable individual who enjoys taking ownership of tasks and ensuring things run smoothly.

• Previous experience or a good working knowledge of office health and safety procedures.
• IOSH qualification or currently working towards one.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communication skills and the ability to build relationships with colleagues, contractors and suppliers.
• Good IT skills, particularly Microsoft Excel, Word and PowerPoint.
• A proactive, flexible and hands-on approach to problem-solving.
• Ability to work independently and make sound decisions.
• Full UK driving licence and access to a car.
• Willingness to travel regularly between UK offices, including occasional overnight stays.

Desirable experience

• Previous experience in Facilities Coordination, Facilities Management or Office Management.
• Knowledge of Health and Safety Executive (HSE) guidance.
• First Aid at Work qualification.
• Fire Marshal training or certification.
• Experience supporting multi-site office operations.

Previous experience within a law firm or legal services organisation is not essential.

What we offer

Offering hybrid working, an excellent benefits package and exposure to multi-site facilities management, this opportunity would suit someone who enjoys a varied role combining practical problem-solving, facilities administration and health and safety responsibilities.

What's on Offer?

• Competitive salary, dependent on experience.
• 12-month fixed-term contract.
• Hybrid and agile working arrangements.
• 35-hour working week.
• Private pension.
• Medical insurance.
• Generous annual leave allowance.
• Supportive and collaborative working environment.
• Opportunity to gain experience supporting facilities operations across multiple UK locations.

How to apply

Interested? If you're an experienced Facilities Coordinator, Facilities Assistant, Office Coordinator or Office Manager with a strong understanding of workplace health and safety, I'd be keen to hear from you.

Other

Facilities Coordinator – 12 Month Fixed-Term Contract Location: Hull, East Yorkshire Salary: Competitive, dependent on experience Job Type: Full Time | 12 Month FTC Hours: 35 hours per week Working Pattern: Hybrid / Agile Working Travel: Regular travel to UK offices, with occasional overnight stays