Business Development Operations Specialist

Job Purpose Provides back-office execution for project operational governance, resource capacity availability checks for BD and live projects, team utilization tracking, and internal planning workflows under the direct leadership of (Unit PMO & Lead).

Pillar 1: Project Planning & Management Projects List & Status Maintenance: Updates real-time project sharing logs, overall project execution status, and budget consumption data in Odoo in coordination with Finance.

Checklists & Administrative Support: Executes planning and closure checklists across project phases and supports project leaders with administrative documentation.

Attachments & Deliverables Control: Tracks Certificate of Completion (COC), signed contracts, and awarding letters, and archives case studies in collaboration with KM/Academy.

Approvals & SharePoint Archiving: Maintains complete project approval records and document archives across SharePoint repositories.

Pillar 2: Resources Planning for Projects & BD Resource Availability & Capacity Checks: Performs quick Odoo availability checks for BD proposal requests and reports capacity constraints to BD leads.

Resource Gap & Leave Tracking: Monitors active resource gaps across live projects and tracks team recruitment, onboarding, and leave schedules.

Mobilization & Demobilization Support: Coordinates administrative onboarding, project allocation code setups, and roll-off activities for project team members.

Timesheet Compliance: Monitors weekly timesheet submission compliance in Odoo and follows up with delivery team members.

Qualifications & Requirements Education: Bachelor's degree in Business Administration, Operations Management, Project Management, Industrial Engineering, or a related discipline.

Experience: 1–3 years in PMO support, operations coordination, resource tracking, or administrative data entry.

Core Competencies: Organized data entry, ERP/Odoo basic operation, timesheet tracking, document archiving, and execution discipline.