General Affair (Procurement Admin)

About the company

PT Xin Yien Jaya International is looking for a meticulous and organized General Affair (GA) Admin candidate with good administrative and communication skills to support the company's operational needs.

Your tasks

Responsibilities

1. Manage the procurement of office stationery (ATK) and office operational supplies.
2. Process purchase requests for equipment and factory tools from related departments.
3. Manage the purchase of directors' needs in accordance with requests and company procedures.
4. Conduct supplier sourcing, request price quotations, and compare prices and product quality.
5. Create and monitor Purchase Request (PR) and Purchase Order (PO) in accordance with company procedures.
6. Monitor order status, delivery schedules, and ensure goods are received according to specifications.
7. Verify the completeness of purchase documents, invoices, receipts, and transaction proofs.
8. Create purchase recapitulations, expense reports, and periodic administrative documentation.
9. Coordinate with related departments, suppliers, as well as the Finance or Accounting departments.
10. Maintain the confidentiality of company information, especially regarding directors' needs and purchase transactions.

Requirements

Qualifications

1. Minimum education of D3/S1 equivalent.
2. Possess active English skills, both oral and written.
3. Experience in General Affair, purchasing, procurement, or purchase administration is an added value.
4. Able to operate Microsoft Excel and Microsoft Office.
5. Possess good administrative, filing, and data processing skills.
6. Possess communication and negotiation skills with suppliers.
7. Meticulous, honest, disciplined, responsible, and able to work in an organized manner.
8. Able to work independently or in a team.
9. Able to manage multiple purchase requests simultaneously and meet deadlines.
10. Willing to work in a manufacturing company environment.

Skills: Communication Skills, Microsoft Office, Problem Solving, Compliance, Teamwork, Vendor Management, Organizational Skills, Financial Analysis, Customer Service, Asset Management