Asisstant Purchasing

Your tasks

1. Assist in preparing purchase orders (POs) based on approved purchase requests.
2. Source and identify potential suppliers for materials, equipment, tools, and services.
3. Request quotations from suppliers and prepare price comparisons.
4. Communicate and coordinate with suppliers regarding pricing, product specifications, availability, and delivery schedules.
5. Follow up on purchase orders to ensure timely delivery of goods and services.
6. Monitor the status of outstanding purchase orders and report any delays or issues.
7. Ensure all purchasing documents, quotations, invoices, and delivery orders are properly maintained and filed.
8. Coordinate with other departments to confirm purchasing requirements and specifications.
9. Assist in checking delivered goods against purchase orders and delivery documents.
10. Maintain good relationships with suppliers to support smooth purchasing operations.
11. Assist in evaluating supplier performance, pricing, and product quality.
12. Ensure all purchasing activities comply with company policies and procedures.
13. Perform other purchasing-related duties as assigned by the supervisor or management.

Requirements

Qualifications and Requirements

• Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field.
• Previous experience in purchasing or procurement is an advantage.
• Good communication, negotiation, and organizational skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to work independently and as part of a team.
• Detail-oriented, responsible, and able to manage multiple tasks.
• Good written and spoken English is an advantage.

Key Competencies

• Communication and coordination
• Supplier relationship management
• Time management and organization
• Attention to detail
• Problem-solving skills
• Teamwork and integrity

Skills:

• Communication Skills
• Microsoft Excel
• Procurement
• Analytical Skills
• Material Purchasing
• Administration
• Teamwork
• Negotiation Skills
• Communicative
• Purchasing Negotiation

Other

JOB DESCRIPTION Position: Assistant Purchasing Department: Purchasing / Procurement