Secretary

Your tasks

Job Responsibilities

• Provide administrative and secretarial support to the Director/Management.
• Manage daily schedules, meetings, appointments, and business activities.
• Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents.
• Handle correspondence, emails, and communication on behalf of Management when required.
• Coordinate meetings and communication with internal teams, clients, vendors, and business partners.
• Arrange business trips, including transportation, accommodation, and itineraries.
• Organize and maintain confidential documents and company records.
• Follow up on tasks, requests, and action items from Management.
• Coordinate with relevant departments to ensure tasks and administrative matters are completed on time.
• Assist with company events, management visits, and other business activities.
• Handle multiple tasks efficiently and prioritize work based on urgency and importance.
• Perform other administrative and ad-hoc tasks as assigned by Management.

Requirements

We are looking for a fast, proactive, and highly organized Secretary to provide administrative and secretarial support to the Director/Management. This role requires someone who is agile, detail-oriented, tech-savvy, and able to multitask in a fast-paced environment while maintaining excellent communication and professionalism.

• Strong organizational and time-management skills with excellent attention to detail.
• Fast, responsive, and agile in handling tasks and requests.
• Able to multitask and manage multiple priorities without compromising accuracy.
• Tech-savvy and quick to learn and adapt to new digital tools and systems. Proficient in Microsoft Office / Google Workspace.
• Excellent verbal and written communication skills.
• Proactive, resourceful, and able to take initiative.
• Able to work independently and coordinate effectively with different teams and stakeholders.
• Able to work in a fast-paced environment and handle urgent requests efficiently.
• Professional, trustworthy, and able to maintain confidentiality.
• Good command of English is preferred.

Skills:

• Microsoft 365
• Microsoft Outlook
• Google Docs
• Administration
• Communication Skills
• Scheduling
• Organizational Skills
• Google Sheets
• Microsoft Office
• Secretarial Skills

Other

Work Arrangement: Full WFO, Jakarta Barat