Personal Assistant (Event) Intern

Requirements:

• Able to work on-site in Seminyak
• Good organizational and time-management skills
• Able to assist with daily administrative and coordination tasks
• Comfortable handling schedules, reminders, and basic documentation
• Good communication skills (written and verbal)
• Detail-oriented, proactive, and reliable
• Has their own laptop for daily task
• Has their own motorbike for commuting
• Working hours: 08:30 – 17:00
• Working days: 6 days/week

Responsibilities:

1. Schedule & Calendar Management

• Assist in managing the Director's daily schedule, appointments, and meetings.
• Send timely reminders for upcoming meetings, deadlines, and important tasks.
• Help coordinate and reschedule appointments when necessary.

1. Administrative Support

• Prepare, organize, and maintain basic documentation (letters, reports, meeting notes, etc.).
• Handle email correspondence and draft replies on behalf of the Director when requested.
• Organize and store digital files properly using the Director's preferred system.

1. Coordination & Communication

• Act as a bridge between the Director and internal teams (or external parties).
• Relay messages, instructions, and follow-ups to relevant team members.
• Assist in communicating with vendors, clients, or partners as directed.

1. Meeting Support

• Help prepare meeting materials (agendas, presentations, documents).
• Take minutes during meetings and summarize key action items.
• Ensure follow-up on action points after each meeting.

1. Task & Project Assistance

• Assist in tracking the progress of tasks assigned by the Director.
• Help with small research tasks (travel, vendors, events, etc.).
• Support the Director in daily operational follow-ups and reminders.

1. General Office & Errand Support

• Help maintain office organization and tidiness when required.
• Run small errands (using own motorbike) such as document delivery, purchasing office supplies, or picking up orders.
• Ensure the Director has what they need for daily work (printing, scanning, etc.).

1. Confidentiality & Professionalism

• Maintain a high level of discretion and confidentiality regarding company and Director matters.
• Demonstrate reliability, proactiveness, and attention to detail in all tasks.

Skills: Administration, Communication Skills, Microsoft Office, IT Management, English Language