HR & Finance Admin Officer

Finance, Admin & HR Officer

Shibumi — Bali Placement: onsite in Bali · Full-time

About the Position

Shibumi is looking for one person who can become the administrative backbone of our villa in Bali. This position holds three roles at once: daily finance, operational administration, and human resource management.

You will work directly alongside the Manager in Bali, and coordinate daily with the Finance team in Jakarta who handle bookkeeping and payments. This is not a desk-bound position — you will frequently go into the field, count stock, verify incoming goods, and speak with staff.

Suitable for those who are meticulous with numbers but also comfortable dealing with people.

Responsibilities

Finance & Administration

• Manage the villa's daily petty cash, including recording and accountability of expenditure proofs
• Receive and verify guest payments (transfer, QRIS, card, cash), and deposit cash receipts to the bank no later than the next business day
• Compile and send daily reports to the Jakarta office: occupancy rates, revenue, and expenses
• Check the consistency of purchase documents — orders, proof of goods receipt, and invoices — before processing
• Perform monthly stock opname for linen, amenities, minibar, F&B, and other operational supplies
• Archive and digitize all receipts and transaction documents into the company's file-sharing system
• Support the Manager in villa operational administration

Human Resource / Sumber Daya Manusia

Recruitment & Onboarding Manage the recruitment process from start to finish — posting job advertisements, screening applicants, scheduling and conducting interviews, to executing the onboarding process for new employees.

HR Operational Management Compile and monitor work shift schedules, manage attendance and leave data, and prepare payroll administration to be processed by the Jakarta team.

Performance Evaluation Develop and monitor the implementation of Standard Operating Procedures (SOP) and Key Performance Indicators (KPI) for all villa staff.

Employee Relations Act as a communication bridge between management and employees, as well as handle conflicts and personnel issues professionally and discretely.

---

Qualifications

Mandatory

• Minimum D3/S1 education in Accounting, Management, Business Administration, Psychology, or HR Management
• Minimum 2 years of experience in finance, administration, or HR — experience in the hospitality industry (villa, hotel, resort) is a significant plus
• Understand the basics of bookkeeping, petty cash, and stock management
• Proficient in Microsoft Excel or Google Sheets
• Able to communicate in English both orally and in writing, at least at a working conversational level
• Residing in Bali or willing to relocate and settle in Bali
• Meticulous, honest, and able to maintain the confidentiality of both financial and employee data

Added Value

• Understand the basics of Labor Law and PPh 21 calculations
• Have experience handling recruitment and managing shift schedules for operational staff
• Familiar with online booking platforms (Booking.com, Airbnb, Agoda) and property management systems

---

What We Look For in Your Character

• Organized and consistent — this job is full of daily routines that must not be missed
• Meticulous and structured
• Comfortable with both numerical work and work involving people
• Able to work independently with remote supervision, while remaining cooperative with the on-site team

Skills: Google Sheets, Administration, Human Resource Development (HRD), Recruitment, Payroll Administration, Purchasing, Microsoft Excel, HR Administration, Accounting, Payroll, Office Administration, Purchasing Negotiation, People Development