Operating System Administration

Your tasks

We are looking for an experienced candidate to manage the administration and documentation of freight forwarding and export-import activities, as well as to ensure all shipping processes run in accordance with procedures and regulations.

Control all administration and documentation for export-import shipments from the booking process until the goods arrive at the destination, ensuring the completeness and accuracy of documents, monitoring shipment schedules, controlling forwarding costs, and coordinating the administration team with shipping lines, PPJK, trucking, warehouse, overseas agents, customers, and other related parties.

Requirements

Qualifications & Requirements

• Minimum D3/S1 education, preferably in Logistics, Transportation, Management, International Trade, or related fields.
• Minimum 5 years of experience in a Freight Forwarding / Logistics / Shipping / Export-Import company.
• Deep understanding of export and import administration processes.
• Proficient in shipping documents such as Bill of Lading (B/L), House B/L, Master B/L, Commercial Invoice, Packing List, COO/SKA, PEB, PIB, Manifest, and other supporting documents.
• Understanding of customs clearance processes and coordination with PPJK/Customs.
• Understanding of FCL, LCL, sea freight, and air freight procedures.
• Experienced in coordinating with shipping lines, airlines, trucking, warehouse, PPJK, overseas agents, consignees, and shippers.
• Understanding of shipment booking processes, Shipping Instruction (SI), draft B/L checking, VGM, DO, stuffing, clearance, through to delivery.
• Able to monitor ETD, ETA, vessel schedule, transshipment, free time, demurrage, detention, and storage.
• Understanding of forwarding cost administration such as freight charges, local charges, trucking, customs clearance, THC, DO, detention/demurrage, and vendor invoices.
• Able to perform document checking and control to minimize data errors that could cause delays or additional costs.
• Able to lead and supervise admin/documentation forwarding staff.
• Possess good communication and coordination skills with customers, vendors, shipping lines, and internal company parties.
• Proficient in Microsoft Excel and administration/logistics systems.
• Meticulous, detail-oriented, possesses problem-solving skills, and is able to work with tight shipment deadlines.
• Active English, especially for email correspondence and shipping documentation.

Preferred Experience Candidates with experience handling international shipments, third-country trade/cross trade, switch B/L, and third-party invoicing will be an added advantage.

Skills:

• Teamwork
• Import and Export Logistics
• Trade Compliance
• Import Export
• Import and Export Declaration
• Import and Export
• Import and Export Document
• Export Documents
• International Trade Settlement
• International Trade