Finance & Operations Coordinator
About the company
We are looking for a versatile, highly organized, and detail-oriented Finance & Operations Coordinator to join our team at our Padel court venue in Jakarta Barat.
Your tasks
Reports To: Business Owner / Management
This is a dynamic, high-value hybrid role designed for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. You will serve as the owner’s right-hand professional—supporting back-office bookkeeping, managing HR and recruitment, covering front-of-house guest experiences as needed, and assisting with special projects as our business grows.
📊 1. Finance & Bookkeeping Support
- Perform daily sales reconciliations between Point-of-Sale (POS) software and bank settlements.
- Record petty cash transactions, archive invoices/receipts, and track daily operational expenses.
- Shadow and serve as the official backup to the primary Accountant to ensure smooth, uninterrupted financial reporting.
👥 2. HR, Recruitment & Payroll Administration
- End-to-End Recruitment: Draft job descriptions, post job vacancies, screen resumes, and schedule candidate interviews for venue staff.
- Onboarding & Offboarding: Handle staff onboarding, contract documentation, and orientation.
- HR & Payroll: Manage daily attendance records, calculate monthly payroll/commissions, and assist with employee BPJS administration.
🏢 3. Front-of-House Coverage (Reception)
- Cover receptionist shifts as needed (e.g., peak operational hours or covering admin leave) to greet players, manage court check-ins, process walk-in bookings, and handle guest inquiries.
- Maintain reception desk cleanliness and present a warm, professional face for the venue.
💼 4. Executive Assistance & Special Projects
- Provide direct administrative support (PA) to the Business Owner (drafting official correspondence, coordinating with vendors, tracking tasks).
- Assist with new operational initiatives, event coordination, and cross-functional business needs as they arise.
Requirements
Requirements & Qualifications
- Education: Minimum D3 / S1 in Accounting, Finance, Business Administration, or a related field.
- Experience: 1–3 years of experience in bookkeeping, finance administration, general operations, or HR/admin roles.
Technical Skills
- Proficient in Microsoft Excel / Google Sheets (data entry, basic formulas, reconciliation).
- Familiarity with POS systems and basic accounting tools.
- Familiarity with BPJS administrative portals (e-Dabu / SIPP BPJS) is a strong plus (training/guidance will be provided if needed).
Personal Traits
- High Integrity & Trustworthiness: Absolute confidentiality when handling sensitive payroll, HR, and financial data.
- Strong Interpersonal Skills: Excellent communication and customer-service mindset for front-of-house shifts.
- Proactive & Adaptable: A self-starter who takes initiative and is eager to take on diverse operational tasks as the business expands.
What we offer
- Competitive base salary based on experience.
- Dynamic, fun, and energetic sports-facility work environment.
- High exposure to business operations and direct mentorship from venue leadership.
Other
🏢 We're Hiring: Finance & Operations Coordinator Location: Padel court at Jakarta Barat Type: Full-Time