KOL Admin

We are looking for a detail-oriented KOL Admin Staff to manage the operational and administrative aspects of KOL/influencer marketing campaigns. This role focuses on data validation, contract preparation and follow-up, and payment management to ensure campaigns are executed smoothly and on time.

Key Responsibilities:

1. Validate and maintain accurate KOL data, including profiles, paper works, deliverables, and campaign information.
2. Prepare and manage KOL contracts in line with approved campaign scopes and internal guidelines.
3. Track contract status and follow up with KOLs or agencies to ensure timely completion.
4. Manage end-to-end KOL payment processes, including payment request preparation, verification, and coordination with finance teams.
5. Ensure timely and accurate payment to KOLs and resolve any payment-related issues.
6. Support campaign teams by managing administrative and operational tasks related to campaign execution.
7. Coordinate with internal stakeholders (Campaign, Finance, Legal, Procurement) to ensure smooth operations.
8. Maintain organized documentation and records for audit and compliance purposes.
9. Ensure all processes comply with internal SOPs, SLAs and client requirements.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 1–3 years of experience in administration, operations, influencer/KOL management, or a similar role.
• Strong attention to detail and data accuracy.
• Good organizational, coordination, and follow-up skills.
• Familiarity with contracts, invoicing, and payment processes is an advantage.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Google Workspace.
• Proficient English
• Willing to work rotating shifts

Skills: Microsoft Word, Microsoft Excel, Administration, Google Docs, Google Sheets