Project Admin

managing documents, correspondence, daily/weekly/monthly reports, as well as monitoring schedules and budgets. Main Tasks:

• Administration & Documentation: Managing project documents (contracts, Surat Perintah Kerja (SPK), delivery notes, invoices), creating meeting minutes, and performing archiving.
• Project Progress Reports: Compiling daily, weekly, and monthly reports related to field progress and inventory usage.
• Document Control:

Managing incoming/outgoing mail, shop drawing, request for information (RFI), and submittal.

• Schedule & Budget Monitoring: Monitoring project progress to ensure it aligns with the schedule, as well as controlling operational costs and expenditures.
• Coordination: Coordinating with field teams, vendors, and clients.

Qualifications: Education

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Management, Business Administration, or Engineering (Civil Engineering) for construction projects. Some positions accept experienced High School/Vocational School (SMA/SMK) graduates.

Experience:

• Preferably having previous work experience in administration, data management, or project assistant.

Technical (Hard Skills):

• Proficient in MS Office (especially Excel: Vlookup, Pivot Table) and email communication tools.
• Understanding project document/archive management.
• Ability to use project management software (e.g., MS Project) is an added value.

Interpersonal Skills (Soft Skills):

• High accuracy and attention to detail (managing project data and budgets).
• Good verbal and written communication (Indonesian & English).
• Good time management and agenda organization skills.
• Honest, disciplined, and able to work in a team.

Certification (Added Value): Certifications such as Certified Associate in Project Management (CAPM) or Project Management Professional (PMP).

Skills: Administration, Data Entry, Microsoft Excel, ms project, Report Writing, Microsoft Office