IT - Assistant Project Manager

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Overview The Assistant Project Manager supports the Program and Project Manager in planning, coordinating, and monitoring technology and business transformation projects. The role focuses on project coordination, stakeholder communication, project governance, reporting, documentation, and implementation support to ensure project activities are completed on schedule, within scope, and in alignment with business objectives.

• Support the planning, execution, and monitoring of technology and business transformation projects.
• Coordinate project activities among business users, technical teams, vendors, and external stakeholders.
• Monitor project milestones, deliverables, timelines, dependencies, risks, and issues.
• Maintain project plans, action trackers, RAID logs, and project governance documentation.
• Prepare project status reports, management presentations, meeting materials, and project updates.
• Consolidate project information from stakeholders and maintain accurate project records.
• Coordinate project meetings, workshops, training sessions, and governance activities.
• Document meeting discussions, key decisions, and action items, and follow up on outstanding tasks.
• Support requirements gathering, process documentation, solution reviews, and business readiness activities.
• Assist with User Acceptance Testing (UAT), defect tracking, go-live coordination, and post-implementation support.
• Support change management, user training, and communication activities.
• Assist with project budgeting, resource tracking, vendor coordination, and administrative activities as required.
• Support the preparation of business cases, proposals, and management documentation.
• Identify project risks, dependencies, and process improvement opportunities, escalating issues when necessary.

Requirements

Must-Have Requirements

• Bachelor's degree in Information Technology, Computer Science, Business, or a related field.
• Sound understanding of project management principles and project lifecycle methodologies.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Strong written and verbal English communication skills.
• Strong organizational and coordination skills, with attention to detail.
• Ability to multitask and collaborate effectively with different stakeholders.
• Proactive attitude and a problem-solving mindset.

Preferred Qualifications

• Experience supporting project coordination, project governance, reporting, or stakeholder management.
• Exposure to technology implementation, business process improvement, automation, or business transformation projects.
• Familiarity with project management tools such as Jira, Microsoft Project,Microsoft Planner, Smartsheet, or similar platforms.
• Experience with requirements gathering, process documentation, UAT coordination, defect tracking, or implementation support.
• Exposure to project budgeting, resource tracking, vendor coordination, or change management activities.

Key Attributes

• Organizational Skills: Able to coordinate activities, maintain documentation, and manage competing priorities.
• Attention to Detail: Ensures project information, reports, and records are accurate and well maintained.
• Communication Skills: Communicates clearly and effectively with business and technical stakeholders.
• Proactive Approach: Follows up on tasks, monitors progress, and escalates issues when necessary.
• Problem-Solving Skills: Able to identify risks, dependencies, and opportunities for process improvement.
• Adaptability: Able to work across multiple project activities in a fast-paced environment.
• Collaboration: Works effectively with internal teams, vendors, and external stakeholders.
• Willingness to Learn: Demonstrates initiative and eagerness to develop knowledge of project management practices and tools.

Skills: Communication Skills, English Language, UAT