General Affairs & Administration Officer (Mandarin Speaker)

Key Responsibilities（岗位职责）

1. Manage daily office operations and ensure office facilities, supplies, and equipment are properly maintained.

1、负责日常办公运营，确保办公设施、用品及设备得到妥善管理和维护。

1. Monitor payment due dates, track outstanding payments, and coordinate with relevant departments and suppliers to ensure timely payment processing.

2、负责跟进付款到期日及未付款项，并与相关部门及供应商协调，确保付款及时处理。

1. Prepare and process payment requests, verify invoices and supporting documents, and follow up on payment approvals and status.

3、负责准备并处理付款申请，核对发票及相关支持文件，并跟进付款审批及付款进度。

1. Manage petty cash transactions, maintain petty cash records, and monitor balances to ensure sufficient funds for daily operational needs.

4、负责处理备用金收支、维护备用金记录，并监控备用金余额，确保满足日常运营需求。

1. Coordinate procurement, supplier payments, and other operational expenses in accordance with company procedures and approval requirements.

5、根据公司流程及审批要求，协调采购、供应商付款及其他运营费用事项。

1. Coordinate company transportation arrangements, and vehicle-related operational needs, including vehicle maintenance and servicing.

6、负责协调公司用车安排及车辆相关运营需求，包括车辆保养和维修。

1. Assist the Director with administrative matters, work coordination, and follow-up on assigned tasks.

7、协助总经理处理行政事务、协调工作并跟进相关任务。

1. Coordinate communication between the Director, internal departments, and external business partners to ensure smooth information flow.

8、协调总经理与公司内部各部门及外部合作伙伴之间的沟通，确保信息传递顺畅。

1. Prepare administrative documents, reports, and meeting materials as required.

9、根据工作需要准备行政文件、报告及会议资料。

1. Provide Mandarin, English, and Bahasa Indonesia translation support when necessary.

10、根据工作需要提供中文、英文及印尼文的翻译支持。

Requirements（任职要求）

1. Bachelor's degree or equivalent qualification.

1、本科及以上学历或同等学历。

1. 2–4 years of relevant working experience in general affairs, administration, or office operations preferred.

2、具有2–4年综合行政、行政管理或办公室运营相关工作经验者优先。

1. Fluent in Mandarin, with strong speaking, reading, and writing skills.

3、中文听、说、读、写流利。

1. Knowledge of English is a plus.

4、具备英文能力者优先。

1. Strong communication, coordination, organizational, and problem-solving skills.

5、具备良好的沟通、协调、组织及问题解决能力。

Skills: Problem Solving, Communication Skills, Asset Management, Chinese Language, Organizational Skills, Microsoft Office, Financial Analysis, Teamwork, English Language