Secretary (Mandarin Speaker)

Your tasks

About the role Business Personal Assistant to the Chairman, providing comprehensive executive support including schedule management, business coordination, project follow-up, meeting preparation, and communication support across Mandarin, English, and Indonesian.

1. Manage the Chairman's business calendar, meetings, appointments, and business trips
2. Coordinate with the CEO, department heads, and relevant teams to follow up on the Chairman's instructions
3. Monitor project progress, deadlines, action items, and pending tasks, and report issues to the Chairman
4. Prepare meeting agendas, minutes, presentations, business documents, and executive summaries
5. Support communication and translation between the Chairman and Indonesian teams, including business documents and meetings
6. Conduct preliminary research on market trends, competitors, business opportunities, and potential partners
7. Support coordination across AI-powered short video, streaming, digital entertainment, e-commerce, wholesale, and technology-related projects
8. Prepare regular progress reports, organize business documents, and maintain accurate follow-up records
9. Maintain strict confidentiality and handle special assignments from the Chairman professionally

Requirements

1. Bachelor's degree in Business Administration, Management, Communication, Chinese Language, International Relations, or a related field
2. 3–5 years of experience as an Executive Assistant, Business Personal Assistant, CEO Assistant, or in a similar role
3. Experience supporting a Chairman, business owner, CEO, director, or senior management
4. Fluent in spoken and written Mandarin, with the ability to communicate and translate between Mandarin and Indonesian
5. Understand business operations, organizational coordination, and basic business analysis
6. Strong communication, coordination, interpersonal, and cross-cultural communication skills
7. Able to prepare reports, presentations, meeting minutes, and executive summaries
8. Proficient in Microsoft Office, Excel, PowerPoint, Google Workspace, and collaboration tools such as Lark
9. Proactive, well-organized, detail-oriented, adaptable, responsible, and trustworthy
10. Willing to travel for business when required

Skills:

• Administration
• Scheduling
• Microsoft 365
• Organizational Skills
• Google Docs
• Secretarial Skills
• Microsoft Outlook
• Microsoft Office
• Google Sheets
• Communication Skills