Administration and Operations Executive

ILAtech | Mega Kuningan, Jakarta About the Role ILAtech is looking for a smart, confident, organized and dependable Administration and Operations Executive to work closely with the Founder and support the daily operations of our growing business.

This is a broad, hands on role covering company administration, executive support, people coordination, finance administration, social media and PR support. We are looking for someone who takes ownership, communicates confidently and gets things done without needing constant follow up.

English Fluent spoken and written English mandatory Key Responsibilities

Administration and Executive Support

• Manage daily office and company administration
• Support the Founder with scheduling, meetings, documents and follow through
• Coordinate with vendors, partners and external service providers
• Maintain company records, agreements and important documents
• Organize meetings, travel and other business requirements

HR and People Coordination

• Coordinate recruitment, interviews and candidate communication
• Support employee onboarding and documentation
• Maintain attendance, leave and employee records
• Coordinate payroll information and general HR administration
• Support internal team coordination and employee requirements

Finance and Compliance Administration

• Maintain invoices, receipts, expenses and payment records
• Track payments and regular company expenses
• Coordinate with accountants, tax consultants and legal partners
• Follow up on company filings, licences and compliance requirements
• Prepare simple administrative and financial summaries

Social Media and PR

• Support and manage ILAtech's social media presence
• Coordinate LinkedIn, Instagram and other company content
• Support company announcements, PR and business updates
• Coordinate with designers, creators, agencies and media partners
• Identify relevant events, partnerships and PR opportunities
• Support the Founder with professional social media and external communications

General Operations

• Track important tasks and ensure timely follow through
• Coordinate office, licensing, visa and permit documentation
• Help organize company meetings, events and team activities
• Handle other daily operational requirements as priorities evolve
• Candidate Requirements
• Female candidates preferred
• Fluent spoken and written English is mandatory
• Strong Bahasa Indonesia
• 2 to 4 years of relevant experience preferred
• Strong organizational and communication skills
• Good understanding of social media and PR
• Comfortable with Google Workspace and Microsoft Office
• Confident communicating with senior professionals, partners and vendors
• Professional and able to handle confidential information
• Proactive, resourceful and good at solving problems
• Strong ownership and follow through
• Comfortable working directly with the Founder
• Flexible and comfortable working in a growing startup environment

Experience across administration, executive assistance, HR, social media, PR, finance administration or office management will be an advantage.

Job Details Position Administration and Operations Executive Company ILAtech Location Mega Kuningan, Jakarta Working Arrangement Full time, office based Working Hours 9:00 AM to 6:00 PM Experience 2 to 4 years preferred Reports To Founder English Fluent spoken and written English mandatory

Important: This is a fully office based position in Mega Kuningan. Candidates must be comfortable conducting interviews and regular business communication in English.

Skills: Microsoft Outlook, Data Entry, Administration, Google Docs, Office Administration, Google Sheets, Organizational Skills, Microsoft Office, Microsoft Excel, Customer Service