Sales & Tender Admin

Are you an organized, detail-oriented professional with experience managing government tenders? Do you excel in communication and administrative skills?

Join Arupa as a Sales and Tender Admin, only if:

You have experience managing tenders, especially in IT and Cloud Services A proven track record of over 3 years handling government tenders through LKPP, E-catalogue, LPSE, and/or Open Tender. Strong administrative skills and exceptional attention to detail.

Arupa Cloud Nusantara is an Information Technology (IT) company with laser focus in providing cloud services and solutions is offering a limited opportunity to join as our Tender Admin.

At Arupa Cloud Nusantara, we are committed to empowering businesses with transformative cloud solutions, revolutionizing industries, and driving sustainable growth in the digital era. Our partnership with many top global brands such as VMware, Veeam, Zerto, Microsoft, Dell, HP, Supermicro, Nvidia, Minio, Acoba, Zettagrid, RedHat and many more, we can offer the Indonesian market an opportunity to easily and with simplicity consume advanced technology for their business. Established in 2017, we have now continuously service Indonesia in over 12 cities and over 5 countries worldwide. Join us as we embark on a journey of innovation, collaboration, and unparalleled success.

Requirements :

The role of Sales and Tender Admin is also suitable for those seeking positions in: Tender Assistant, Admin Sales Project, Tender Specialist. Bachelor Degree in any major from a reputable university. Minimum 3 years of full-time work experiences on getting & managing Government Tender/Project from LKPP, E-catalogue, LPSE, and or Open Tender. Proven experience in administrative role, preferably in tendering or sales project support. English professional working proficiency (both written and spoken). Familiar with tendering processes and documentation. Detail-oriented and organized thinker who can juggle multiple, competing priorities. Proficient in Microsoft Office and other office software. Excellent communication skills, both written and verbal with the ability to liaise professionally with internal teams and external stakeholders. Ability to work independently, take initiative, and manage multiple deadlines. Meticulous in doing given tasks/duties.

Responsibilities :

Monitor tender portals, government websites, and other sources for new tender opportunities assessing their suitability based on the company’s expertise and strategy. Conduct research to understand tender processes, including vendor registration, compliance standards, and procedural requirements. Follow through vendor registration processes, ensuring the company is successfully registered as a qualified vendor. Coordinate and prepare high-quality tender documents, including technical and financial proposals, ensuring they meet all submission requirements and deadlines. Liaise with internal teams (finance, legal, project management, technical experts) to collect the necessary data for accurate and compliant submissions. Manage correspondence and maintain professional communication with clients and stakeholders throughout the tendering process. Organize and maintain tender records (filing and archiving management), both physical and digital, for easy access and reference. Support all tender phases (pre-tender, tender, and post-tender), including follow-ups, approvals, negotiations, and contract finalization. Follow up on submitted tenders and manage post-tender negotiations, clarifications, and contract finalization. Analyze feedback on successful and unsuccessful bids to enhance future tender processes. Prepare and deliver regular progress reports on tender activities and outcomes. Provide ongoing support and coordination throughout the tender delivery phase to ensure compliance and successful project execution.

Benefits :

Competitive base salary. Annual Company Bonus based on KPI scoring and company performance. Sales Team Trip Reward based team performance. Annual Rewards Trip based on company performance. Full-Time Permanent Employment after successful probation period. Tunjangan Hari Raya (THR) BPJS Kesehatan and BPJS Ketenagakerjaan. Private Health Insurance Training and professional development opportunities. A collaborative and innovative work environment