Executive Secretary
About the company
Akarsa Garment Indonesia is part of Akarsa Heksa Bersaudara (Akarsa Group), a diversified holding company with business operations across garment manufacturing, footwear, construction, and other strategic sectors. We are committed to delivering high-quality products while strengthening governance, compliance, and sustainable business growth. We are currently looking for experienced professionals to join our team as 1 Executive Secretary & 1 Personal Assistant.
Join Akarsa Group and become part of a professional team shaping sustainable growth and operational excellence.
Your tasks
- Manage Director’s daily schedule, appointments, meetings, and travel arrangements,
- Prepare reports, presentations, meeting materials, and correspondence,
- Record meeting minutes and ensure proper follow-up on action items,
- Handle confidential company and personal documents securely,
- Coordinate with internal departments and external business partners on behalf of management,
- Support personal matters of the Director related to work activities when required,
- Ensure smooth communication flow between management and related parties,
- Monitor deadlines, priorities, and important commitments of executives.
Requirements
- Bachelor’s degree in Management, Business Administration, Communication, Secretary Studies, or related field
- Minimum 1–3 years of experience as Executive Secretary, Personal Assistant, or similar role supporting Directors / Top Management
- Strong organizational and time management skills with the ability to handle multiple priorities
- Excellent verbal and written communication skills in Bahasa Indonesia and English
- Proven ability to maintain confidentiality and handle sensitive information professionally
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and administrative systems
- Strong interpersonal skills with the ability to coordinate across departments and external stakeholders
- Able to arrange meetings, travel schedules, business trips, and executive calendars efficiently
- Detail-oriented, proactive, disciplined, and able to work under pressure with tight deadlines
- Professional appearance, positive attitude, and high sense of responsibility
- Willing to work with flexible hours.
Skills: Microsoft Office, Google Sheets, Administration, Communication Skills, Scheduling, Secretarial Skills, Microsoft 365